OrganiZATOR User's Guide

[Home]  [Init]  [Index]

email client

§1  Control your email

The Zator dBase includes an email client that lets send and receive email, if as usual, your server uses the POP3 and SMTP protocols. As previously noted, each item of dBase, has a folder where you can save the received emails and the local copy of sent messages. Allowing to the email correspondence be integrated into the dBase, and controlled evenly with the rest of your data. Noted here that each email can have a note associated, and that can be used as source and target of links to any other elements of the dBase.

Remember that in addition to the email client, Zator has a Messaging service, which lets send and receive messages or warnings within a file system (local area), which is intended work in the field of home networks, or small work groups, and who does not require the existence of a mail server. Do not confuse this two services (email and messaging) who are distinct and independent.

§2  Abstract

Receiving and sending email, requires the previous creation of email accounts (see below) in which specify the dataset usual in these cases. After you create the appropriate accounts, sending and receiving email is controlled by the Incoming email panel and Outgoing email panel, accessible through the corresponding options in the menu bar of dBase, and from the buttons and in the central toolbar. In this regard, it is important to note that both the email received, as the local copy of the sent, are stored in the folder of the item of dBase currently selected. In order to avoid confusion on this point, both panels have a help line (magenta) at the bottom, showing the title of the item currently selected (if your scroll to other dBase position, while keeping opened any of the two panels, the contents of the before mentioned line, is modified to reflect the new situation).

The incoming email panel can receive the emails existing on the server (Receive All button), or inspect the number and total size of the messages in it (Summary button). But it also can operate in two steps: in a first stage (Inspect button), you may obtain a summary of current emails on the server, indicating the sender; subject; attachments, Etc. From this summary it is possible to receive any of them (integrate it into the dBase by means of the Receive this button), or delete it directly from the server without downloading them.

Note: users of Gmail may be interested to know that may inspect and receive the emails hosted on that server. But after obtaining a summary of new emails, there is only one chance to download them, because in the next connection, the emails shown once, do not come back (they remain invisible to the POP3 client). Also note that if you send an order to delete an email in the server (either by a direct order from the incoming panel, or if it is selected the option "Delete after import" in the appropriate account), the message will not be effectively removed in the server, and still appears in the incoming box if you see your account on the browser. The only way to achieve an effective erasure passes through access your account via the web interface. Apparently, this "whim" of the Google guys is intended to force users to use that interface -and the ads associated with it- [1]

§3  Maintaining email accounts

The maintenance of email accounts can be accessed from the corresponding option of dBase (email -> email accounts), or from the panels to send and receive mail. Remember that the account maintenance, requires access to the application as super user, because guest or owners users, may consult but not create or modify accounts. (see previous concepts).

The fields of the maintenance dialog box, include the usual parameters in these cases: addresses of the SMTP and POP3 servers; user ID; passwords; authentication type required by the server, Etc. on which we will make no comment specific. Just note that as usual, the port field of the tabs to send (SMTP server) and receive (POP3 server), accepts a numeric value. I.e, 465, 495, 110, Etc. Although the literals smtp and pop3 can also be used if SMTP and POP3 ports are the standard ones (25 for SMTP and 110 for POP3).

  • If you have an Internet connection of low quality and/or receives heavy emails (with large attachments), the server timeout ("wait time to the server" on the tab "General") must be set to a value high enough. Generally, 60 seconds are sufficient in most cases, but you must increase its value if you get frequent timeout errors.
  • On the Send email tab of each account, there are an option that allow select the Message sending format that will be used in your outgoing email: plain text; formatted HTML, and multipart (plain text + HTML). Subsequently, this will be the default in the outgoing email panel, but before each shipment, you always have option to change this default behavior.
  • On the Read email tab, there is an option you can select whether the account must be included in eWatcher checks, the email alert service.



[1]  In this regard, note that being equally free, Yahoo accounts offers a normal behavior towards SMTP/POP3 clients.