OrganiZATOR User's Guide

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Outgoing email panel

§1  Sending email

The outgoing email panel allows you compose and send email. Provided of course, that you have defined an appropriate account, and has a TCP/IP (Internet) connection with the corresponding mail server.

The process of sending email is the usual in this type of applications, so we will refer only to those options whose meaning is not too obvious and/or requires additional clarification. Recall that some main menu options, are also accessible from the corresponding buttons.

Remember that if a line of the eDir (extended fields) of an item, contains an email address, any of the three options Send email, of the context menu that you get by right-clicking the mouse, allows to include that address in the corresponding destination field of the outgoing mail panel.

After each successful delivery, a copy of the message is automatically saved under the "S" ("Sent") type in the current folder of emails. So that messages with this character in the column of type (T.), can be considered as belonging to the sent messages tray.

The To; and fields of the outgoing panel, intended to contain an email address, can accept multiple addresses separated by commas "," or semicolons ";" as well as the usual field delimiters. For example, the following content would be valid for any of them:

John Smith <>; Paul Preston <>; Richard Martin <>;

§2 Options
§2.1 Send as

Depending on the option selected in its creation, by selecting an account on the Outgoing panel, also selects the format to be used in the email (plain text; formatted text, or multipart), which is reflected in the window concerned. But the main menu option Send as, lets select a specific format for the current email.

§2.2 Send later

This option is intended to write an email and place it in the outbox for sending later. For example, when you have an Internet connection. By selecting this option, the email is stored as a new entry in the current folder, under the "P" ("Pending") type.

The email stored as pending of submission (which we consider in the outbox) can be opened for correction and/or manual submission. Although there is also an option to automatically send all pending emails. Note that this last option, send all pending emails, only affects the posts marked "P", and not the drafts (see below)..

§2.3 Save as draft

This is analogous to the previous option, except that the email is stored under the "D" ("Draft") type, and because these drafts are not sent automatically. They can also be opened later for correction and/or sending.

§2.4 Broadcast

This option allows you to send instances of the same email to different recipients. For that, once completed the email and leaving blank the destination windows (fields To; and, pressing the button, you are prompted to confirm that you actually want to send it to all levels of the hierarchy of the current item, the one whose title is shown in the bottom window (magenta) of the output panel, besides the identifier "local copy to:".

If so, will be sent emails to all members of the hierarchy of that item, whose titles contain a valid email address. Upon completion, the process saves a single copy of the email sent. This option is useful if for example, we have an item called "Customers" of which derive a number of items (sons) whose titles contain email addresses to which we send certain periodic communications [2].

Please, note that members of the hierarchy whose titles begin with a colon ":" are considered comments and are not included in the broadcast, although include a valid email address. For example an item with the title John Doe <> would be a valid address, while the title : John Doe <> is not included in the broadcast.

§2.5 Attachments

This option allows you to manage the objects (attachments) that when appropriate, accompany to the email.

The options Reply to sender, and Forward a given email, do not include in the reply the possible attachments included in the original. Therefore, if you want to forward an email in its entirety (including its attachments, images, Etc), you must use the option Forward as attachment.

§2.6 Codification

This window shows the actual code page (alphabet) you are using, that by default, corresponds with the one selected in your version of Windows. Do not modify this selection unless you know exactly what you are doing [1].

§2.7 Formatting the body

The buttons over the top border of the body, allow a basic formatting capabilities, that in turn allows to improve the appearance of text to send. But remember that these options only apply on the block of text selected  ("select all" if you want to format the entire message). Remember also that this format makes sense only if the format selected to send is HTML or multipart, because the plain text shipments do not retain any formatting.



[1]  This selection controls the encoding used on the mail sent, but its reliability hasn't been tested in all cases (consider it a beta option -in test-). When using an encoding different from the current on on your computer, do some testing with a remote party, to confirm that indeed, the email is received with the expected encoding.

[2] Mail servers can impose a maximum on the number of emails sent by this method in each transmission.